ࡱ> OWP#` (bjbj ;Xk 68n$$l    JE Q$$&$&$&$&$&$&$$&h)J$YYYJ$  _$QQQY  $$QY$$QQV$#@|#  ϚlSd# $$u$0$p# ))|#|#8)#pYYQYYYYYJ$J$vYYY$YYYY  ACPAC Project Directory Service Action Team Report on PDS Documentation by Dr. Gian Pagnucci 2/6/08 Report Overview After reviewing the online Project Directory Service help documentation, the Action Team makes the following recommendations. (It should be noted that some of the documentation was also edited by Dr. Pagnucci to bring it into compliance with standard grammatical usage.) On all documentation pages, the ATS needs to be changed to IT (written out) and the correct current phone number needs to be put in. This and other IUP web documentation is VITAL to helping faculty use IT services. So the Action Team makes a plea that these highly useful documents are not lost in the move to the new CMS web setup. The PDS documentation is located at this link: http://old.www.iup.edu/ats/helpdesk/pds/ Below I have copied the major links on the documentation and below each link noted changes needed to update the documentation. Editorial comments are in bold while original text is not bolded.  HYPERLINK "http://www.iup.edu/ats/helpdesk/pds/summary.shtm" \t "_self" Links are underlined in a larger font. Project Directory Service(PDS) Available to instructors, the P: drive is networked space with separate storage for each course offered each semester. This service permits instructors to disseminate information to students as well as enables students to hand in projects or papers, store data, and transfer information electronically. Detailed information on the Project Directory Services provided:  HYPERLINK "http://www.iup.edu/ats/helpdesk/pds/summary.shtm" \t "_self" Project Directory Service Summary This is the most important documentation since it explains the purpose of the PDS. It could benefit from substantial rewriting. A revised version of this page is included at the end of this document.  HYPERLINK "http://www.iup.edu/ats/helpdesk/pds/directory.pdf" \t "_blank" Directory Structure for the P: Drive INCLUDEPICTURE "http://www.iup.edu/ats/helpdesk/pds/images/pdf.gif" \* MERGEFORMATINET  This documentation needs to be updated to reflect new folder names and to delete unused folders  HYPERLINK "http://www.iup.edu/ats/helpdesk/pds/increasequota.pdf" \t "_blank" How to Increase Quota for the Project Directory Service INCLUDEPICTURE "http://www.iup.edu/ats/helpdesk/pds/images/pdf.gif" \* MERGEFORMATINET  This documentation should say how large a PDS size is available if needed. The current numbers are also out-of-date. The link also should be revised to say How to Increase as noted above.  HYPERLINK "http://www.iup.edu/ats/helpdesk/pds/handin.pdf" \t "_blank" Using the Hand-in Folder INCLUDEPICTURE "http://www.iup.edu/ats/helpdesk/pds/images/pdf.gif" \* MERGEFORMATINET  This seems an obvious place where students would mess up. Documentation mentions: Students have ADD access What is this? The ADD acronym is unclear. The note about file naming needs to be moved to near the top of this documentation: Use unique names for the files. If all students try to save a file named First-Assignment, only the first student will be successful. Students can use their username as part of the file name to make it unique, for example, First-assignment-Username. This not only gives files unique names but also identifies the owner. Maybe this documentation should explain that this hand-in folder is a cause of confusion and needs to be carefully explained to students. The documentation could suggest assigning a number to each student. It might also recommend that using individual student folders is a bit slower but is much less likely to lead to confusion. Some information should be added that explains how to redrop the file on the folder to check if it was already placed in there.  HYPERLINK "http://www.iup.edu/ats/IUPOnly/handinpriv.pdf" Changing Permission on the Hand-in Folder INCLUDEPICTURE "http://www.iup.edu/ats/helpdesk/pds/images/pdf.gif" \* MERGEFORMATINET  INCLUDEPICTURE "http://www.iup.edu/ats/helpdesk/pds/images/lock.gif" \* MERGEFORMATINET  It is doubtful many faculty would use this option, so perhaps this documentation could be removed. Minor rewording is needed as noted in bold below. The Faculty member for the course has full control on the hand-in folder. For example, you may wish to reset the permission on the hand-in folder so students can view the list of files within the folder.  HYPERLINK "http://www.iup.edu/ats/helpdesk/pds/mappds.pdf" \t "_blank" Mapping a Network Drive to the Project Directory Service INCLUDEPICTURE "http://www.iup.edu/ats/helpdesk/pds/images/pdf.gif" \* MERGEFORMATINET  This documentation is very useful. The documentation should be updated to list the information needed to map the various other drives faculty might need, including the h: drive, i: drive, n: drive, p: drive. When a person maps one drive, they often wonder what the paths are for mapping the other drives, so supplying that information here would be very helpful.  HYPERLINK "http://www.iup.edu/ats/helpdesk/pds/pdsftp.pdf" \t "_blank" Using FTP to Access the Project Directory Services INCLUDEPICTURE "http://www.iup.edu/ats/helpdesk/pds/images/pdf.gif" \* MERGEFORMATINET  This documentation is fine and useful. But revise this material to say ANY FTP program works (see link name change above). Also, if WS_FTP is preferred and the software is provided free, then include a link here so faculty can easily find the WS_FTP download page. Is WS_FTP in fact still offered free by IUP, since it is now a shareware program one must pay for on other sites. Also include a link to information about using acad login and include a link to acad documentation as well.  HYPERLINK "http://www.acad.iup.edu/" http://www.acad.iup.edu/ http://old.www.iup.edu/ats/sts/iuppages/  HYPERLINK "http://www.iup.edu/ats/helpdesk/pds/pdsweb.pdf" \t "_blank" Project Directory Service Web Access (read only) INCLUDEPICTURE "http://www.iup.edu/ats/helpdesk/pds/images/pdf.gif" \* MERGEFORMATINET  Why would anyone want to do this? Maybe delete this documentation. Project Directory Service Summary(PDS) Overview The Project Directory Service provides project disk space for each individual course-section being offered in thecurrentacademic semester. Space is created automatically for every course in Banner. This space includes folders for the course instructor as well as every student in the course. The information for this space is updated nightly from Banner, so any changes in course enrollment are automatically generated. Folders for students who drop a course are moved into a special withdrawn area of the PDS space. Any files placed in these folders which require streaming are also automatically streamed via IUPs streaming server. Access and Security To access the PDS, faculty and students must log in with your Network username, password and domain name (i.e. IUPMSD). Security for the PDS is providedthrough the use of Microsoft Windows 2003 Server. PDS Size Itwill provide an initial course-section quota of 2MB. Instructors can easily increase this quota to2MB, 250MB or 1G via HYPERLINK "http://pdsquota.tsc.iup.edu" http://pdsquota.tsc.iup.edu Quota needs beyond 4G may be requested through the College Technology Managers or Academic Technology Services4 GB should say 1 GB and is 4 GB the top size? Archival Archiving of3 semesters of data will be provided to include the current and 2 previous semesters Student will have access to their files on the P drive until 2 weeks into the next semester (e.g. A student using the P drive in the Fall will have access to those file until 2 weeks into the Spring semester) The PDS receives periodic-full and nightly-incremental file backup PDS will provide a file restoration process permitting restoration within a 4- week window. DELETE the note below as the are is just an implementation report on the link page and it is of no value to faculty users. Makes it sound like there is helpful information to be found but really the document on the TUC page is just an internal report. A full discussion of the Project Directory Service can be found at HYPERLINK "http://www.iup.edu/tsc/utilities/" www.iup.edu/tsc/utilities/under the TUC projects. 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